C&F Bank

Accounts Payable Specialist

US-VA-Toano
3 weeks ago
Job ID
2017-1582
# of Openings
1
Category
Accounting/Finance

Overview

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 Accounts Payable Specialist

C&F Financial Corporation is a $1.4 billion bank holding company of Citizens and Farmers Bank that provides commercial banking services to individuals and businesses. The Company operates through three primary segments: C&F Bank (retail banking), C&F Mortgage Corporation (mortgage banking), and C&F Finance Company (consumer finance).

Performs all accounts payable functions for the Bank, which entails paying all third-party providers of goods and services utilizing checks, credit card, and ACH, ensuring prompt payment of all expenses incurred by the Bank or any of its designees.

Responsibilities

Invoice Processing

  • Reviews Invoices and assigns GL Number; reviews each invoice to ensure VA Sales Tax is paid
  • Reviews invoices for Fixed Assets, prepaid contracts, CIP
  • Reviews FedEx invoices for personal packages and asks for payment from employees
  • Reviews each vendor for tax reporting; mails letter requesting W-9
  • Scans invoices and enters amounts and descriptions into Workflow
  • Researches any past due amounts on invoices
  • Contacts managers regarding approval of Workflow invoices
  • Processes accounts payable, reviews amounts of checks and ACHs
  • Generates and transmits ACH Manager file weekly for AP vendors
  • Runs Positive Pay process
  • Requests copies of past due invoices and research charges; researches some invoices to prevent double payments

 

Accounts Payable Processing

  • Mails Check payments to Vendors
  • Pays invoices with VISA credit Card; calls vendors, pays online, or sends emails; ensures receipt of invoices from vendors and appropriate allocation of charges
  • Enters VA Sales Tax from AP processing in spreadsheet
  • Reconciles Wells Fargo credit card statement; compares to Visa payments in Excel spreadsheet; contacts vendors that have not charged Visa and follow up with vendors as needed
  • Contacts vendors that have charged invoices to credit card that were not authorized
  • Voids accounts payable checks and puts stop payments on checks that are not needed

 

Data Entry

  • Enters Harland Clark Check order income - amounts in FMS block for
  • moving the expense for checks and the income received
  • Requests W-9 forms from new vendors and enters into Prologue and Excel spreadsheet
  • Enters 401(k) contribution expense amounts in block for payroll
  • Enters Employee Computer Purchase Reimbursement expense in block for payroll

 

Miscellaneous Accounting/Administrative Duties

  • Completes forms and calculates amount of VA Sales Tax payable to each county/city; mails forms and checks to Department of Taxation
  • Deposits rental payments from C & F Mortgage and C & F Finance to Rental Income
  • Prints Cashier’s Checks for contributions, in memoriam, and other special situations as needed
  • Researches contributions and other marketing expenses related to overpayments and past dues
  • Reviews Ricoh copier charges with IT department to ensure we are paying appropriate charges
  • Reviews 1099 amounts, order tax forms, print 1099 tax forms, and mail annually
  • Prints and mails copy of 1099 forms to IRS with cover sheets annually

 

Special Projects/Other Duties

Assists with special projects and other duties as assigned

 

 

 

Qualifications

Knowlegde: 3-5 years of corporate accounts payable experience or a related function; previous experience with reconciling corporate bank accounts. Some knowledge of GAAP is preferred. 

 

Skills: Strong organizational, communication, time management, and computer skills required. Demonstrated skill utilizing enterprise-wide accounting software and Microsoft Excel is also required. Must possess a strong detail-orientation.

 

Abilites: Able to identify and define problems, evaluate alternatives. Able to communicate effectively with people at all levels and effectively communicate information clearly through all media channels. Must possess the ability to read and understand a variety of reports, spreadsheets, correspondence, and forms.

 

Education: HS diploma is required. Associates degree in Accounting preferred. A combination of education and experience will be considered.

 

Physical demands:   Employee may experience the following physical demands for extended periods of time: view computer monitors, keyboarding, sitting, motion of fingers/hands/wrists, and standing/walking; occasional lifting, carrying, pushing or pulling up to 20 pounds.

 

Work Environment:  Work is performed in an operational office environment.

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